Our client, a family office in Midtown West is looking to hire a Receptionist to be the face of their firm and support the office as a whole. This is a fantastic opportunity to work at an incredible firm and work closely with a collaborative team. The ideal candidate will have at least 2-4 years of admin experience in a corporate setting. Candidate must be articulate, polished and poised and have a "nothing is beneath me" attitude. This role is 5x days a week in-office.
RESPONSIBILITIES:
Function as the firm's receptionist
Answer phones, route calls, take and relay messages as needed
Tidy and maintain reception area
Process outgoing mail and distribute incoming mail
Check Faxes daily
Draft and sending memos to staff
Operate office equipment such as fax machines, copiers and postage
Process outgoing and receive incoming courier packages (FedEx, messenger service)
Monitor visitor access and issue passes when required
Greet and assist guests, announcing to appropriate personnel
Manage the firm wide calendar
Manage meeting room bookings
Set up and clean up of meeting rooms
Manage all catering
Maintain master phone list
Format press releases, distribute to newswires and staff
Office and kitchen supply maintenance with inventory and unpacking
Ad hoc projects as needed
REQUIREMENTS:
A minimum of 3-5 years of relevant administrative experience
Strong verbal communication skills
Excellent professional demeanor with the ability to work with a wide range of levels and management
Keen attention to detail
Must possess strong organizational skills
Ability to multi-task and shift direction easily
Team player, self-starter
Strong proficiency with Microsoft Office Applications