ABOUT US
Faros Properties is a vertically integrated, full-service owner, developer, and operator of real estate. Faros focuses on core principles of entrepreneurship, integrity, alignment of interests, and creating a positive impact. The foundation of our business is built on our long-term relationships with our investors, partners, tenants, and residents. We endeavor to build and create impactful spaces to live, work and thrive. We are seeking a reliable and detail-oriented Accountant / Administrative Support professional to handle bill processing, accounts payable, and related administrative tasks for the principals of our private family office.
ABOUT THE POSITION
This role is focused on accurate processing, organization, and follow-through. It requires a high degree of trust, discretion, and consistency. The ideal candidate is someone who values stability, takes pride in doing the basics well, and is comfortable working in a support role with clear responsibilities. This position is based in our Pittsburgh office, located in the Northside.
RESPONSIBILITIES:
Accounting & Bill Processing
- Process personal and household bills for principals in a timely and accurate manner
- Review invoices and statements for accurate and proper documentation
- Administers payroll and benefits for household employees of principals, including related payroll tax reporting
- Enter and code expenses into accounting systems
- Prepare and execute payments (ACH, wire, check, bill pay)
- Track recurring expenses and ensure nothing is missed
Reconciliation & Recordkeeping
- Assist with bank and credit card reconciliations related to bill pay
- Maintain organized records of invoices, approvals, and payments
- Prepare basic monthly summaries of expenses
- Respond to routine accounting or billing questions
Administrative Support
- Coordinate vendor setup and maintain vendor information
- Assist with reimbursements and expense tracking
- Support general administrative tasks related to financial operations
- Work with outside accountants or advisors as needed to provide information
Process & Controls
- Follow established procedures and approval processes
- Maintain confidentiality across all personal and financial matters
- Flag discrepancies, unusual items, or missing information
- Help keep systems and files organized and up to date
MINIMUM QUALIFICATIONS:
- Bachelor’s degree in accounting or related field of study.
- 3–7+ years of experience in bookkeeping, payroll, and accounts payable
- Experience in a high-trust environment (private office, executive support, professional services) preferred
- Basic understanding of accounting principles and expense categorization
- Experience using accounting and bill-pay systems (QuickBooks, Bill.com, or similar)
- Experience administering household employee payroll and benefits
- Strong attention to detail and organizational skills
PERSONAL ATTRIBUTES:
- Highly trustworthy and discreet
- Dependable, consistent, and organized
- Comfortable with routine, process-driven work
- Good judgment and common sense
- Looking for a long-term, stable role
GENERAL INFORMATION
This is a full-time position (Monday – Friday), located at Nova Place on the Northside of Pittsburgh. It is in-office.
Benefits include Health/Dental/Vision and other ancillary plans; 401(k) with Company match; 12 paid Holidays; Paid Time Off; Free employee parking.
We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.