Facilities/Construction Administrator

The Single-Family Office is a private entity established to manage the financial, legal, and personal affairs of one wealthy family exclusively. It oversees the family’s investments and long-term interests across public markets, private equity, venture capital, real estate, and other alternative assets. With a disciplined and long-term approach, the SFO focuses on capital preservation, sustainable growth, and strategic partnerships aligned with the family’s vision.

Job Description

• Coordinate and monitor maintenance, repair, and small construction projects, ensuring timely and efficient completion.
• Log and track maintenance requests, technical works, and minor projects.
• Liaise with contractors, engineers, architects, and consultants, managing schedules, deliverables, and project timelines.
• Maintain organized records, including contracts, warranties, permits, drawings, technical documentation, and maintenance logs.
• Assist in obtaining quotations, evaluating proposals, and coordinating vendor appointments.
• Track service agreements, ensure compliance, and monitor project budgets.
• Prepare and maintain status reports, project updates, and technical documentation for management review.
• Organize meetings, property inspections, and other project-related activities.
• Ensure health & safety regulations, building codes, and insurance requirements are met.
• Support senior management with correspondence, reports, and administrative tasks as needed.

Qualifications

• Bachelor’s degree in a relevant field (e.g., Construction Management, Civil Engineering, Facilities Management, Architecture, or a related discipline) will be considered an advantage but is not required.
• Valid driver’s license with the ability to operate manual transmission vehicles is preferred.
• Proven experience in facilities management, construction coordination, property administration, or a related field
• Strong vendor management and negotiation skills
• Ability to coordinate multiple projects and manage priorities independently
• Familiarity with construction processes, technical drawings, and project documentation
• Excellent organizational and communication skills
• Fluent in Greek and English
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• High level of discretion, professionalism, and attention to detail

Additional Information

Benefits

• Competitive Salary based on experience
• Medical coverage
• Permanent contract
• Discretionary bonus
• Sport Compensation
• Birthday Gift