Administrative Assistant, Philanthropy

About Crown Family Philanthropies and Henry Crown and Company

Henry Crown and Company/CC Industries is a Chicago-based, privately-held company that manages business, philanthropic, and family interests on behalf of a multi-generational family. The business ventures fall into broadly-defined categories: wholly-owned operating companies, public and private equity investments, and real estate. The enterprise employs approximately 350 professionals in the areas of investment management, corporate development, financial operations, tax, research and innovation, human resources, information technologies, philanthropy, and legal.

Crown Family Philanthropies (“CFP” or the “Foundation”) is the philanthropic division of Henry Crown and Company and supports the Crown Family’s philanthropic and grantmaking endeavors. In 2009, after more than 60 years of family grantmaking under the name Arie and Ida Crown Memorial, CFP was developed to represent and facilitate an array of family grantmaking practices. Today the legacy of Arie and Ida Crown lives on in the work continued by their descendants, who remain dedicated to the Jewish tradition of tikun olam, or “repairing the world.” Supported by a professional staff, CFP is led by more than 50 family members across multiple generations who come together to set strategy and make grantmaking decisions.

Position Description

The Program Administrative Assistant will provide administrative support to CFP’s Program Team, reporting to the Program Director for Jewish and Israel Giving, while working alongside the Executive Assistant to provide support to the full Program Team.

The ideal Program Administrative Assistant is comfortable in a collaborative, team environment, supporting and working alongside a diverse team across multiple issue areas. They are highly organized with a keen attention to detail and capable of handling multiple diverse and concurrent tasks. They are effective communicators, capable of sharing sensitive and complex topics with multiple stakeholders.

Primary Duties & Responsibilities

• Coordinate scheduling and planning for meetings and events, including communications with internal and external partners
• Provide event support, including facility arrangements, technology, meeting equipment, and catering services
• Track, confirm, and enter key data, including grant records, contact information, and event participation tracking
• Respond to and support grantee inquiries regarding submission of grant proposals and reports, and provide general communications and technical support
• Prepare, review, process, and collate materials for grantmaking meetings and strategy sessions
• With direction of Program and Operation staff, coordinate the digitization (as necessary), organization, and migration of grantmaking files
• Support office management tasks, including restocking and ordering supplies
• Understand, follow, and communicate best practices and established policies and processes
• Participate in cross-functional CFP teams and initiatives that foster team collaboration, including meetings, trainings, retreats, and special projects, taking the lead where interest, expertise, and opportunity coalesce

Qualifications

• Bachelor’s degree or associate degree, or commensurate field experience required
• At least 1-2 years of experience in administrative, project management, office management, or communications roles
• Excellent organizational skills, including ability to prioritize tasks and manage conflicting needs
• Keen attention to detail
• Expertise in file management and maintenance of clean data and meticulous records
• Strong analytical and critical-thinking skills
• Strong oral and written communication skills, including the ability to listen and synthesize multiple inputs, and work with highly sensitive information
• Demonstrated ability to act with humility, sensitivity, and discretion
• Demonstrated willingness to ask questions, proactively suggest improvements or develop creative solutions to challenges
• Strong proficiency with Microsoft Office (especially Excel and PowerPoint) and OneDrive
• Familiarity with nonprofit operations and mission, especially Chicago’s non-profit environment

The Starting Salary Range: $50k-$58k. Exact compensation may vary based on skills, experience, and location. To see an overview of all our benefits please visit our career portal.

Don’t meet every single requirement? Studies have shown that women, members of the LGBTQIA+ community, individuals experiencing disability and BIPOC are less likely to apply to jobs unless they meet every single qualification. At Henry Crown and Company/CC Industries, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.