Accounts Payable (AP) Manager

The Accounts Payable Manager will oversee and manage the accounts payable functions for a dynamic family office and its operations in the quick lube and car wash franchise sectors across multiple states. This role involves ensuring the accurate and efficient processing of invoices and payments, maintaining strong internal controls, and contributing to financial strategies. The Accounts Payable Manager will collaborate closely with the accounting team, operational leaders, and vendors to support the organization’s growth and financial health.

Key Responsibilities:

1. Accounts Payable Operations:

• Oversee the timely and accurate processing of invoices, payments, and expense reports.
• Ensure vendor accounts are reconciled and disputes are resolved efficiently.
• Manage payment schedules and ensure compliance with payment terms.

2. Team Leadership:

• Supervise and mentor the accounts payable team, including training and professional development.
• Conduct performance evaluations and foster a collaborative, productive work environment.

3. Compliance and Internal Controls:

• Implement and maintain internal controls to ensure accuracy and prevent fraud in accounts payable processes.
• Ensure compliance with federal, state, and local regulations related to accounts payable.
• Assist with preparation for audits, providing accounts payable-related documentation as needed.

4. Reporting and Analysis:

• Prepare accounts payable reports, including aging reports and cash flow forecasts, for management review.
• Monitor and analyze accounts payable metrics to identify opportunities for process improvements and cost savings.

5. Vendor Relations:

• Build and maintain strong relationships with vendors to ensure seamless transactions and clear communication.
• Manage vendor onboarding processes, including verification and contract compliance checks.

6. Technology and Process Improvements:

• Evaluate and improve accounts payable systems and processes to enhance efficiency.
• Work with the accounting team to implement automation solutions for invoice processing and payment workflows.
• Ensure data integrity and accuracy in financial systems.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 5 years of experience in accounts payable or accounting, with at least 2 years in a supervisory role.
• Strong knowledge of accounts payable processes, systems, and best practices.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Excellent analytical, organizational, and problem-solving skills.

Skills:

• Leadership and team management.
• Attention to detail and accuracy.
• Strong vendor communication and relationship-building.
• Process optimization and efficiency improvements.