Team Assistant - Family Office

Client:

A long-established, high-profile single family office located just outside Lausanne, operating in a close-knit, fast-paced environment. This is a rare opportunity to join a small team supporting a busy, multi-generational family in both personal and business matters, as a administrative team assistant. This position is exclusive with Finders.

Position:

 We’re seeking a polished, bilingual (EN/FR) Team Assistant with strong administrative and customer service skills. This is an ASAP start, initially a 3-6 month temporary contract, with strong potential to become permanent. You’ll support the Patriarch, Matriarch, and broader Family, working closely with the General Manager + 2 other assistants. This is an office-based position, with some possibility for eventual home-office working. Occasional visits to the villa may be required; a driving license is helpful but not essential, as public transport or taxis can be used.

Key responsibilities, but not limited to:

• Global travel and agenda management
• Event planning (menus, flowers, bookings etc)
• MS Teams and MS Outlook communication management
• Liaising with suppliers (travel, construction, hotels, concierge, etc.)
• Invoice checking, expense tracking, admin filing
• Property and car coordination, furniture and logistics
• Banking payments and communication with global service providers
• Day-to-day right hand to the Principal & Family in a highly trusted role

Profile:

• Higher Education preferred or equivalent
• 3+ years in similar admin/team assistant roles
• Discreet, polished, resilient, composed under pressure
• Strong event coordination and VIP service mindset
• Tech-savvy (MS Office, Outlook, Teams)
• Familiarity with family office/private client environments is a plus
• Fluent English and French - minimum C1 in both a must
• Full-time, office-based role in the Lausanne area
• Available immediately or at short notice; open to temp-to-perm preferred