Overview
A private family office is seeking an exceptional Senior Personal Assistant to provide high-level, proactive support within a fast-paced and dynamic environment. This role supports a high-profile principal with diverse personal and professional commitments. This family office has a wonderful team and is looking for someone who has extensive experience in booking luxurious travel. Please only apply if you can have a 24/7 mentality and work well with an amazing team of like-minded professionals.
Responsibilities
Complex Travel Management:
- Plan and coordinate multifaceted domestic and international travel, including private jets, commercial flights, hotel accommodations, airport greeters, and ground transportation—ensuring all details are executed seamlessly with luxury-level precision
Calendar & Scheduling:
- Oversee and manage intricate calendars, balancing personal, professional, and family-related appointments with a high degree of accuracy and foresight.
Errand Running & Personal Support:
- Handle a wide range of personal errands, including shopping, deliveries, and household coordination, maintaining confidentiality and professionalism at all times.
Research & Reservations:
- Conduct research for products, services, and experiences; book restaurants, entertainment, shows, and special events with attention to quality and detail.
Health
- Schedule and manage medical, fitness, and wellness-related appointments to ensure timely follow-ups and effective coordination with practitioners.
Liaison & Communication:
- Serve as a point of contact between the Chief of Staff, the principal, and external partners, maintaining clear and professional communication across all levels.
Administrative Excellence:
- Prepare reports, track expenses, and maintain confidential records with precision and discretion.
Qualifications
- The ideal candidate will possess impeccable organizational skills, discretion, and the ability to manage complex logistics with grace and precision.
- Prior experience booking travel, ideally someone with a travel agency or concierge background
Requirements
- Minimum 5–7 years of experience as a personal assistant, concierge, travel agent, or similar role supporting high-profile or UHNW individuals.
- Proven success managing complex travel logistics and multi-layered scheduling.
- Exceptional attention to detail, time management, and problem-solving abilities.
- Strong written and verbal communication skills.
- Tech-savvy and proficient with calendar, travel, and communication tools (e.g., Google Suite, Microsoft Office, Apple products, Concur, etc.).
- Ability to work independently and collaboratively, adapting to shifting priorities with professionalism and poise.
- Discreet, trustworthy, and capable of maintaining the highest levels of confidentiality.
Salary and Benefits
- DOE $130k-$150k + annual with full health and 401k, discretionary bonus