Property & Operations Assistant

Role: Property & Operations Assistant
Location: Dubai, UAE
Salary: 22,000 – 25,000 AED Per Month (DOE)
Work Schedule: Full-time, 5 days per week (flexibility required)
Accommodation: Live-out
Start Date: ASAP
 
Overview and Opportunity
Our client, a UHNW family office, is seeking a highly professional and proactive Property & Operations Assistant to support the CFO in overseeing the management of multiple private properties. This is a unique opportunity to join a dynamic environment where attention to detail, discretion, and efficiency are paramount. The role will suit someone with strong property management knowledge, excellent organisational skills, and a “can-do” approach.
 
Reporting directly to the CFO, the Property & Operations Assistant will play a key role in supporting the smooth running of multiple private properties. The role requires exceptional organisational skills, discretion, and the ability to deliver high-quality outcomes across all areas of responsibility. Acting as a trusted partner to the CFO, you will provide seamless operational and administrative support, enabling swift and well-informed decision-making. You will bring a proactive mindset, applying logic, efficiency, and common sense to every task, while maintaining professionalism and transparency at all times.
 
Role Responsibilities

• Oversee the stewardship of private properties, including rentals, short-term lets, and residences for private use.
• Manage property maintenance through routine inspections, proactive issue resolution, and supervision of AMC providers and contractors, ensuring high-quality standards are consistently met.
• Support property improvement projects and renovations, providing transparent updates and accurate reporting.
• Conduct site visits to off-plan properties and provide timely progress updates.
• Maintain accurate property administration, records, and security protocols, including key control and property access.
• Prepare and manage tenancy contracts in line with legal requirements, addressing tenant issues promptly and professionally while maintaining positive relationships with tenants, agents, and suppliers.
• Provide operational support to the CFO across scheduling, HR, finance, legal matters, and travel arrangements.
• Manage property-related invoices, utilities, and reconciliations, producing accurate monthly financial reports.
• Deliver clear daily updates and consolidated weekly reports to the CFO.
• Support recruitment processes, including interviews and onboarding of new staff.
• Handle ad-hoc tasks and errands with discretion, confidentiality, and efficiency.

Mindset & Working Style

• Operates with a highly responsive, 24/7 service approach, always adding value.
• Proactive problem-solver, applying logical, common-sense solutions before escalation.
• Strong written and verbal communication skills, with the ability to synthesise information for quick decision-making.
• Effective both working independently and as part of a team.
• Deadline-driven, flexible, and able to manage shifting priorities.
• Creative thinker with a continuous improvement mindset, bringing energy and ideas to the role.

Candidate Requirements

• Recognised qualification or 5+ years of relevant experience in a similar role.
• Broad experience in private residential property management.
• Strong background supporting operational functions (Finance/HR/Legal).
• Minimum 10 years’ professional experience, ideally across both corporate and family office settings.
• Stable career history (previous roles held for 3+ years).
• Street smart, pragmatic, calm, and patient with strong problem-solving skills.
• Excellent research and analytical skills; able to synthesise and communicate information succinctly.
• Flexible with a 24/7 service mindset.
• Highly articulate and precise in both written and spoken work.
• Based in Dubai with a valid UAE driving licence and minimum 3 years’ local driving experience.

Benefits

• Competitive salary package.
• Opportunity to work in a prestigious UHNW environment.
• Career growth and long-term development within a high-performing team.
• Exposure to a diverse range of property and operational projects.

How to Apply
To apply for this role, please send your CV/resume to: Jerome@achievehospitality.com