Property Manager

Description

Position Overview:

The Property Manager is responsible for the comprehensive oversight, maintenance, and operational management of a diverse portfolio of residential, commercial, and land assets owned by the Family Office, founding family members, and affiliated foundation entities. This role may also support select real estate development initiatives, including due diligence, entitlement coordination, and construction oversight.

This position requires a hands-on, resourceful professional who can seamlessly balance strategic oversight with practical execution. The ideal candidate is highly responsive, detail-oriented, and capable of maintaining the highest level of confidentiality, professionalism, and discretion while working closely with family stakeholders and internal leadership.

Key Responsibilities

Property Oversight & Maintenance

• Manage the day-to-day needs of approximately seven local properties, including homes, office spaces, and land.
• Coordinate and perform routine inspections to ensure properties are maintained to the highest standards.
• Schedule and oversee preventative maintenance, repairs, and ongoing service needs.
• Respond to and manage property-related emergencies promptly, including availability outside of standard business hours.

Vendor & Service Provider Management

• Source, vet, and manage third-party vendors and service providers.
• Negotiate contracts, oversee work quality, and ensure timely completion of services.
• Maintain strong relationships with trusted vendors while ensuring cost efficiency and service excellence.

Hands-On Support

• Utilize personal skills to complete minor repairs and maintenance when appropriate.
• Troubleshoot issues independently and determine when to escalate to external providers.
• Assist with the needs of pets and livestock.

Asset & Equipment Management

• Oversee maintenance and repair of vehicles and equipment, including cars, UTVs, tractors, and other property-related assets.
• Ensure all equipment is in safe, working condition and properly serviced.

Portfolio Growth & Expansion

• Support the onboarding and management of additional local properties as needed, including potential landlord responsibilities.
• Possibly in the future assist with oversight of out-of-state properties, which may include periodic travel and coordination with remote vendors.

Development & Construction Support

• Assist with due diligence efforts related to new property acquisitions and development projects, including coordination of inspections, documentation, and third-party reports.
• Support entitlement processes by coordinating with municipalities, consultants, and internal stakeholders.
• Assist in construction management activities, including tracking project progress, coordinating contractors, and helping ensure timelines and budgets are maintained.

Coordination & Communication

• Serve as a key point of contact between the Family Office, founding family members, and service providers.
• Provide regular updates on property status, projects, and any emerging issues.
• Maintain clear accountability while navigating multiple stakeholder expectations.

Logistics & Mobility

• Travel regularly between properties, retail locations, and service providers.
• Maintain a high level of organization across multiple sites and priorities.

Supervisory Responsibilities

• There are no supervisory responsibilities in this role.

Qualifications

• Proven experience in property management, estate management, construction coordination, or a related field.
• Strong working knowledge of general maintenance, systems, and property operations.
• Familiarity with real estate development processes, including due diligence and entitlement is preferred.
• Demonstrated ability to manage multiple properties or projects simultaneously.
• Experience managing vendors, contractors, and service agreements.
• High level of discretion and experience working in confidential environments.
• Valid driver’s license and willingness to travel locally on a frequent basis.

Key Competencies:

• Resourcefulness and problem-solving ability
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Flexibility and responsiveness, including after-hours availability
• Professionalism, discretion, and sound judgment

Work Environment & Expectations

This job operates in an office, vehicle and outdoor setting. This role routinely uses standard office equipment such as computers, phones, copy machines, as well as standard facility maintenance equipment such as lawn mowers, UTV’s, tractors and hand tools. Must be able to sit, stand, bend, stoop, and lift up to 50 pounds. This role will also require a high degree of flexibility, including responsiveness to urgent needs outside of regular business hours. The Property Manager must always operate with professionalism and decorum, particularly when interacting with family members and within private residences

Disclaimer

Stella Maris Family Office provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

Qualifications:

• Proven experience in property management, estate management, construction coordination, or a related field.
• Strong working knowledge of general maintenance, systems, and property operations.
• Familiarity with real estate development processes, including due diligence and entitlement is preferred.
• Demonstrated ability to manage multiple properties or projects simultaneously.
• Experience managing vendors, contractors, and service agreements.
• High level of discretion and experience working in confidential environments.
• Valid driver’s license and willingness to travel locally on a frequent basis.

Key Competencies:

• Resourcefulness and problem-solving ability
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Flexibility and responsiveness, including after-hours availability
• Professionalism, discretion, and sound judgment

Work Environment & Expectations

This job operates in an office, vehicle and outdoor setting. This role routinely uses standard office equipment such as computers, phones, copy machines, as well as standard facility maintenance equipment such as lawn mowers, UTV’s, tractors and hand tools. Must be able to sit, stand, bend, stoop, and lift up to 50 pounds. This role will also require a high degree of flexibility, including responsiveness to urgent needs outside of regular business hours. The Property Manager must always operate with professionalism and decorum, particularly when interacting with family members and within private residences

Disclaimer

Stella Maris Family Office provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.