Property Assistant

The Single-Family Office is a private entity established to manage the financial, legal, and personal affairs of one wealthy family exclusively. It oversees the family’s investments and long-term interests across public markets, private equity, venture capital, real estate, and other alternative assets. With a disciplined and long-term approach, the SFO focuses on capital preservation, sustainable growth, and strategic partnerships aligned with the family’s vision.

We are seeking an experienced Property Assistant to oversee and maintain a private real estate portfolio based in Limassol. This is a hands-on role combining day-to-day property operations with high-touch coordination and personalized support for the shareholder.

The successful candidate will serve as a trusted point of contact, ensuring that all properties are well-maintained, efficiently managed, and operating to the highest standards, while coordinating with external service providers, contractors, and advisors where required.

• Log and monitor maintenance requests and follow up with contractors to ensure timely completion of works.
• Coordinate routine maintenance, repairs, inspections, and service visits.
• Maintain clear and accurate records, including contracts, warranties, maintenance logs, and property documentation.
• Organise and coordinate meetings, property inspections, AGM logistics, and related documentation.
• Communicate effectively with internal teams and external service providers, ensuring smooth information flow.
• Support the Operation Manager with correspondence, reports, presentations, and basic budgeting/tracking documents.
• Assist with monitoring property-related expenses and maintaining budget summaries.
• Manage incoming and outgoing mail related to the property.
• Maintain organized and structured filing systems (physical and electronic).
• Track service agreements and ensure compliance with agreed terms and timelines.
• Assist in obtaining quotations, comparing proposals, and coordinating vendor appointments.
• Ensure all regulatory, insurance, and compliance documentation is kept up to date.

• Previous experience in property administration, facilities coordination, or similar role
• Strong vendor management and negotiation skills
• Excellent organizational and communication skills
• Fluent in Greek and English
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• High level of discretion and professionalism
• Ability to work independently and take initiative

Benefits

• Competitive Salary based on experience
• Medical coverage
• Permanent contract
• Discretionary bonus
• Sport Compensation
• Birthday Gift