Partner Administrative Assistant, Family Office

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

** The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office.

What you will do

• Provide administrative support to partners, senior managers, managers and client service teams in the Tax practice.
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Manage the partners' calendar, email, contact databse, travel arrangements, expenses, meetings, events, proposals, risk management, billing, and communications.
• Coordinate travel arrangements.
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
• Assist in the proposals process as required, working with the proposal team and proposal coordinator. 
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.
• Manage the risk management, billing, and onboarding processes. 
• Develop and maintain a strong relationship with the Partners in order to anticipate needs and provide timely, proactive support and regular updates.
• Assist with onboarding and offboarding activities for new full time and contract staff. 
• Provide back up support for other partners and peers were required.
• Other Administrative tasks as the business requires.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to the role

• Minimum 5 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.
• Advanced skills with MS Office and Adobe products. In particular, Word, Outlook, Excel, PowerPoint and Acrobat and Visio.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Superior organizational skills and ability to manage competing deadlines.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently with a team mindset and take ownership of tasks.
• Strong critical thinking, judgement and analytical ability.
• Strong interpersonal and relationship management skills. The ability to work as part of the wider team, as well as individually.
• Ability to exercise judgement, diplomacy and tact, and display business acumen in dealing with varied day-to-day challenges.
• Effective multi-tasking in a high-pressure environment, with the foresight to plan ahead, anticipate changes, evaluate, interpret, use sound judgment and respond in a proactive manner.
• Ability to work under a high degree of independence with minimal supervision.
• Excellent attention to detail – has thorough approach to ensure that all details are managed and documented.
• Team player with solutions focused and “can-do” attitude.

KPMG Ontario Region Pay Range Information

The expected base salary range for this position is $47,000 to $71,500 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.

Providing you with the support you need to be at your best