Our client, a family office based in Greenwich, CT, is looking to hire a star Junior Executive/Personal Assistant to handle ranging day-to-day logistics for a HNWI and family. The role will be about 60-70% personal and 30-40% business related support. The successful candidate will be exceptionally organized, detail oriented and proactive. They will possess strong verbal and communication skills, be resourceful, flexible, and professional. Candidate must have previous experience providing high-level support to a top Executive.
This person will work on a hybrid schedule in Greenwich 1-2x a week.
RESPONSIBILITIES
Provide top notch Executive & Personal support to Founder
Organize and coordinate full travel arrangements (domestic and international) for business and personal needs
Maintain a high-volume schedule and personal calendar and maintain contacts
Prepare and submit personal and business expenses
Schedule meetings and appointments
Screen and handle calls, provide information, take messages
Prepare correspondence
Liaise with drivers, household staff, decorator, etc., and set protocols
Coordinate kids' schedules
Coordinate dining reservations and help plan events
Brainstorm and purchase gifts and handle returns
Assist with various office needs and tasks
Run errands when needed
Tackle ongoing ad hoc projects as requested
REQUIREMENTS
1-2 + plus years of prior executive support
Superb written and verbal communication skills
Excellent knowledge of administrative procedures
Detail-oriented, organized and punctual
Ability and willingness to take initiative
Proficient with Microsoft Suite
Must be dependable, hold confidentiality and possess discretion
Ability to work well independently and as part of a team
Very detail oriented
Excellent process management skills
A flexible and positive approach to the job is a must!
Access to a car helpful
SALARY
$100-125K base + bonus
HOURS
8:30/9am - 5:30/6pm + availability to be reachable after hours/weekends as needed