Job Title: Family Office Chief of Staff
Location: Fully Remote
Job Type: Direct Hire
Salary: $85,000–$100,000 annually
Job Description:
A Chief of Staff supporting a family office provides high-level administrative and operational support to high-net-worth individuals. This role requires a proactive, discreet, and highly organized individual capable of managing a wide range of responsibilities—from scheduling and travel coordination to property management and financial support. The ideal candidate brings a combination of executive assistant experience, project management skills, and financial acumen to ensure the seamless execution of personal, professional, and philanthropic priorities.
Key Responsibilities:
· Administrative Support: Manage calendars, contacts, mail, correspondence, phone communications, and meeting documentation. Handle day-to-day tasks including board liaison scheduling, vehicle support (licensing, insurance, servicing), credit card rewards and disputes, passport renewals, dining reservations, and more.
· Travel Coordination: Arrange and manage detailed domestic and international travel plans, including flights, hotels, car services, boarding passes, and rental vehicles.
· IT Support: Coordinate technology services in response to outages, security issues, and other technical disruptions. Manage scheduling and follow-ups for repairs or service calls.
· Property Management: Oversee property maintenance, seasonal openings/closings, renovations, and vendor management across residences located in Pennsylvania, New Jersey, and Florida.
· Project & Research Support: Conduct research and manage ad-hoc personal and business projects while maintaining detailed records and progress tracking.
· Liaison & Communication: Act as a point of contact between the family, vendors, service providers, and external stakeholders to ensure seamless communication and task execution.
Requirements:
· Must demonstrate the utmost professionalism and discretion in handling sensitive information and personal matters.
· Capable of managing multiple priorities and projects independently with high attention to detail.
· Excellent verbal and written communication, along with strong relationship-building skills.
· Advanced skills in Microsoft Office Suite and relevant communication and scheduling platforms.
· A solid understanding of financial matters, including insurance, investments, tax, and estate planning, to assist in supporting legal and financial professionals.
· Willingness to run errands and work outside of standard business hours when needed.
Qualifications:
· Bachelor’s degree or equivalent experience required.
· Minimum of 5 years of experience, preferably in a family office or supporting C-level executives.
EOE employer. If interested in this Family Office Chief of Staff position, please apply.
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