Family Office Bookkeeper

Position: Family Office Bookkeeper 

Schedule: 12-15 hours per week with flexibility

Location: Work is primarily remote with regular meetings in New Canaan, CT

Salary: $40-50/hour based on experience

Reports to: Director of Finance & Administration

Position Description:

The Family Office Bookkeeper will be responsible for managing and maintaining the financial records for a varied portfolio of entities, including handling day-to-day accounting functions, bill payment, reconciliations, financial reporting, payroll, and coordinating with external service providers. The ideal candidate will have exceptional organizational skills, experience in bookkeeping for high-net-worth individuals or family offices, and a meticulous eye for detail.

This role is primarily remote, with regular meetings in New Canaan, CT.

Key Responsibilities:

• Accounts Payable & Receivable: Process invoices, bill payments, and deposits in a timely and accurate manner, ensuring proper documentation, categorization and approvals.

• Investments: Record monthly investment activity into accounting software, ensuring that all transactions are properly captured

• Cash Management: Monitor cash balances and prepare transfer requests 

• Reconciliations: Perform regular monthly reconciliations of all bank and investment accounts, credit cards, and other financial statements.

• Payroll Support: Assist in processing semi-monthly payroll, record payroll transactions in accounting software and manage related tax filings and compliance.

• Reporting: Preparation of periodic financial reports for tax and management purposes, including 1099 annual tax filings

• Special Projects: Assist with ad hoc financial projects, as requested 

 Requirements:

• Experience: 3-5+ years of bookkeeping experience, preferably within a family office, business management or CPA firm.

• Technical Skills: Proficiency with QuickBooks, Microsoft Excel, and SharePoint

• Family Office: Understanding of different entity structures to which bookkeeping services are to be provided

• Attention to Detail: Exceptional organizational skills with an ability to manage multiple tasks and priorities with accuracy.

• Timeliness: Meets deadlines and takes responsibility for quality work with strong commitment to excellent client service

• Discretion: Ability to handle sensitive and confidential information with the highest level of integrity and maintain strict confidentiality concerning family and financial information.

• Communication: Strong written and verbal communication skills, with the ability to interact professionally with family members, staff, and external advisors.

• Self-Directed: Ability to work independently as well as closely with a team, demonstrating resourcefulness

• Flexibility: Proactive and flexible approach to workflows that may fluctuate, ensuring timely delivery of services