Family Office Bookkeeper

Primarily performs bookkeeping responsibilities and provides some administrative support to the DWS Family Office team.  Completes special projects as needed.  Maintains a high degree of professionalism and confidentiality at all times.

Essential Duties & Responsibilities include the following.  Other duties may be assigned.

Completes all work in an accurate, thorough and timely manner demonstrating a sound understanding of areas of responsibility.  Maintains a high degree of confidentiality in the performance of all duties.

Bookkeeping responsibilities:

• Gather, enter and consolidate data for financial and ad hoc reporting
  • Bank statements
  • Weekly cash reporting
  • Tax documents, including K-1’s, 1099’s, etc.
  • Investment activity and portals
  • Etc.
• Prepare check, ach and wire payments, including confirming appropriate approvals and coding
• Manage and track recurring payments and standing instructions
• Prepare journal entries and post cash transactions to general ledgers.
• Perform bank reconciliations of assigned accounts 
• Perform month end account reconciliations of assigned balance sheet and income statement accounts
• Adhere to all internal control policies and procedures. Identify any deviations and propose solutions.

Administrative and general responsibilities:

• Coordinate the DWSCO workflow including the following:
  • Receipt of physical mail and email correspondence
  • Determining priorities, prepare responses, and/or refer appropriately
  • Follow up as needed.
• Provide workflow support in the following areas:
  • Managing certain items through their full workflow, including primary point of contact for legal, banking, investment and other complicated documents
  • Obtaining signatures
  • Preparing and tracking certified mail
  • Filing physical and electronic files
  • Making cash deposits at the bank
• Assists the COO DWSCO in scheduling meetings, calls, etc.
• May assist in planning and organizing meetings including logistics, facilities, food, and materials with limited supervision
• Perform administrative tasks for special projects with limited supervision
• Maintain DWS Family Office supplies and equipment.  Primary point of contact for outside supply orders and internal facilities and IT requests.
• Maintain accurate, complete and current files and records ensuring the appropriate safeguarding of confidential or proprietary information.
• Handle details of a highly confidential and critical nature according to company policies and procedures.  
• Perform additional administrative tasks as assigned to support the DWSCO team

Supervisory Responsibilities: None

Essential Skills & Qualifications:

• Ability to maintain a high degree of confidentiality and professionalism in all aspects of this role
• Working knowledge of bookkeeping as evidenced by 3+ years of experience in a related function.
• Thorough knowledge of administrative office procedures and practices as evidenced by 3+ years of experience in a related function.
• Demonstrated ability to:
  • Communicate effectively both orally and in writing, with all levels of the organization
  • Complete work in a timely, accurate and thorough manner
  • Balance and prioritize multiple needs with limited guidance
  • Exercise sound business judgement and discretion
• Technical proficiency with the following:
  • Intermediate to Advanced with MS Office applications including Word, Excel, Adobe Acrobat and Outlook
  • Intermediate with electronic documentation and storage applications
  • Experience with financial reporting software (Yardi a plus)

Non-Essential Skills & Qualifications:

• Experience working with family office and/or high net worth individuals and/or the real estate business is highly desirable.
• Knowledge of GAAP accounting desirable but not required.  
• Possession or desire to obtain notary services license preferable.

Education/Experience:

• Associate’s degree (A.A.) from a two-year college or technical school required.  Bachelor’s degree is strongly preferred.
• Minimum of 3+ years of office experience in a corporate or professional office environment required. 

Certificates, Licenses or Registrations: None

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The employee is required to work at a personal computer for extended periods of time as well as talking on the phone for extended periods of time.

Working Environment:

• Work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• The employee works primarily in an office environment.

Salary Range:

• $55,000 - $95,000 (Salary range is consistent with what the business reasonably expects to pay a new hire.  Actual pay is subject to a number of factors, including geography, experience, education, etc., and is subject to change).