Our client, a private family office, is seeking an Executive Assistant to support the multifaceted professional life of a high-profile entertainment executive and philanthropist. This role calls for a sharp, tech-savvy, and exceptionally organized individual who exercises sound judgment, communicates with clarity and polish, and thrives in a fast-paced, high-expectation environment. The ideal candidate will be proactive, solutions-oriented, and discreet, with a natural ability to anticipate needs and manage complex priorities with grace and precision. This role is in office 5x a week.
RESPONSIBILITIES:
Serve as a trusted gatekeeper and right hand, managing all scheduling needs across professional, personal, and philanthropic commitments
Maintain and coordinate complex calendars, appointments, and travel itineraries across multiple time zones
Liaise with agents, producers, board contacts, and other professional stakeholders with utmost professionalism and confidentiality
Coordinate all aspects of frequent domestic and international travel: flights, hotels, ground transportation, dining, and on-site logistics
Prepare detailed travel briefs and ensure contingency planning for all trips
Manage household and destination-specific preferences, ensuring seamless transitions
Maintain comprehensive digital and physical filing systems for contracts, personal records, correspondence, and other critical documentation
Organize office workflows, track deadlines, and manage follow-ups across multiple projects
Support household management tasks as needed, working collaboratively with other household and professional staff
Draft, proofread, and manage correspondence, memos, and reports with attention to tone and discretion
Field calls, emails, and meeting requests—triaging and prioritizing based on urgency and importance
Manage expenses, reconcile receipts, and coordinate with accountants or financial advisors when necessary
REQUIREMENTS:
Minimum of 5–7 years of experience supporting a C-suite executive, high-profile individual, or HNW family
Prior experience in entertainment or media industries strongly preferred
Excellent written and verbal communication skills
Highly organized, calm under pressure, and solutions-oriented
Proficient in Microsoft Office, Google Workspace, and project management tools
Availability for occasional evening/weekend support and last-minute travel coordination
Impeccable discretion and judgment
Emotionally intelligent and socially perceptive
Able to anticipate needs and pivot quickly when priorities shift
Service-oriented and detail-obsessed, with a proactive mindset
SALARY
$100-$125K (DOE) + Great Benefits + Discretionary Bonus Opportunity
HOURS
8am-6pm (DOE) + flexibility as needed / the ability to travel on occasion if needed