Executive Assistant/Family Office Manager

We are seeking a highly professional and versatile Executive Assistant / Family Office Manager to provide comprehensive administrative, operational, and personal support to the Principal/Founder across a diverse range of business and family matters. The ideal candidate will embody discretion, exceptional organizational skills, and a proactive approach, ensuring seamless day-to-day operations and personal assistance.

Key Responsibilities:  

• Offer high-level administrative support to the Principal/Founder, managing schedules, correspondence, and logistical arrangements.
• Oversee family office operations, including financial management, budgeting, and expense tracking.
• Coordinate personal and lifestyle tasks with efficiency and discretion.
• Act as a liaison with external vendors, service providers, and internal teams.
• Anticipate needs and solve problems proactively, maintaining a calm and composed demeanor under pressure.
• Support various business initiatives and special projects as required.
• Maintain confidentiality and demonstrate high levels of loyalty and professionalism at all times.

Qualifications & Skills:  

• 5+ years of experience supporting a CEO, entrepreneur, or high-net-worth individual.
• Demonstrated ability to manage multiple priorities with grace and precision.
• Strong financial acumen, including experience with budgeting, QuickBooks, and Excel.
• Excellent written and verbal communication skills.
• Tech-savvy with proficiency in office and communication tools.
• High level of discretion, loyalty, and professional maturity.
• Local knowledge of the Inland Empire and Southern California is a plus.

Personal Attributes:

• Service-oriented with a warm, professional demeanor.
• Enjoys a dynamic mix of business and lifestyle responsibilities.
• Hands-on problem solver who values efficiency and elegance.
• Calm under pressure and anticipates needs proactively.
• Exceptional organizational and multitasking abilities.