Executive Assistant - Confidential Family Office

A private, globally active family office is seeking a highly organized, discreet, and proactive Executive Assistant to provide dedicated support to the principal and assist with broader family office administration. This is a hands-on role ideal for someone who thrives in a high-touch, fast-moving environment and is comfortable supporting an executive who travels extensively.

The EA will serve as a central point of coordination, helping manage the Principal’s day-to-day priorities while ensuring important administrative matters, deadlines, and follow-ups are handled seamlessly.
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Key Responsibilities

• Manage a complex calendar, meetings, travel arrangements, expenses, and selected correspondence
• Coordinate across advisers, service providers, family members, and other key stakeholders
• Maintain organized records, trackers, deadlines, and recurring administrative obligations
• Manage follow-up on outstanding items and ensure matters are carried through to completion
• Prepare meeting materials, agendas, notes, and action items
• Assist with personal and family administrative matters, including travel documentation, insurance, property-related requests, and vendor coordination
• Organize confidential documents and information with exceptional discretion
• Develop streamlined processes, checklists, and systems to create structure and improve efficiency
• Anticipate the Principal’s needs and proactively identify scheduling, travel, and administrative priorities
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Qualifications

• Approximately 5+ years of relevant Executive Assistant or high-level administrative experience
• Experience supporting executives within venture capital, private equity, financial services, family office, start-up, or a similarly fast-paced environment preferred
• Exceptional organization, attention to detail, and follow-through
• Polished and professional communication skills
• High level of discretion and sound judgment
• Comfortable working across time zones and supporting an executive with extensive international travel
• Proactive, patient, resourceful, and able to operate independently
• Strong technology, spreadsheet, and productivity skills