Company Secretary and Administration Officer

Our client is a prestigious, multi-generational family office with a global presence. They are looking for a Company Secretary and Administration Officer to join their team in Johannesburg. This is a full-time, fully on-site position.

The Company Secretary and Administration Officer will ensure the efficient administration for the client in South Africa and the UK (“Group Companies”), particularly regarding ensuring compliance with statutory and regulatory requirements and implementing decisions made by the Board of Directors for both the South African and London offices.

Key Responsibilities:

1. Compliance and Governance:

• Provide guidance to the directors on their duties, responsibilities, and powers.
• Ensure the Group Companies comply with relevant laws and regulations, including the SA Companies Act, No. 71 of 2008 and the UK Companies Act 2006
• Report any non-compliance to the relevant Board of Directors.
• Submit all returns required for the Group Companies to CIPC in SA and Companies House in the UK.
• Liaising with a Jersey corporate service provider for matters concerning the compliance of a Jersey entity.

2. Board and Committee Support:

Organise all board meetings for the Group Companies including:

• Arranging dates for meetings and sending out notices/calendar invites
• Drafting agendas
• Compiling and distributing packs using board software (Board Intelligence)
• Drafting notes for the Chair to assist with the efficient running of the board meetings
• Draft and organise minutes and resolutions of all shareholders' meetings, board meetings, and committee meetings.
• Maintain up-to-date board and committee charters and terms of reference.

3. Administrative Duties:

• Ensure the proper administration of the company's affairs.
• Manage the company's records and documentation including taking overall responsibility for the management of records for the Group Companies in Sharepoint
• Facilitate communication between the Board of Directors and stakeholders.
• Assist with HR contracts and payroll legislation
• Completion of KYC requests
• Submissions of BOP forms to banks for foreign transfers

4. Advisory Role:

• Act as the primary source of advice on the conduct of the business.
• Provide comprehensive support and guidance to directors, especially non-executive directors.

Qualifications:

• Bachelor's degree in Business Administration, Law, or related field.
• Professional certification as a Company Secretary (e.g., Chartered Secretary).
• Extensive knowledge of the Companies Act, No. 71 of 2008. Training will be received for the UK Companies Act 2006.

Experience:

• Minimum of 5 years of experience in a similar role.
• Proven track record in corporate governance and compliance.

Skills:

• Strong organisational, communication, and interpersonal skills.
• Excellent attention to detail.
• Ability to work independently and as part of a team.
• Problem-solving and decision-making abilities.
• Ability to handle confidential information with discretion.