Accounting & Relationship Specialist - Multi Family Office

Description

We are seeking a detail-oriented and client-focused professional to join our multi-family office group. This individual contributor role combines hands-on accounting responsibilities with direct client interaction, requiring strong general ledger expertise and a solid understanding of income statements and balance sheets.
This position is responsible for maintaining accurate financial records, producing reliable reporting, and supporting clients and internal teams with timely, high-quality financial information.  The role involves regular interaction with high-net-worth individuals and requires a high degree of professionalism, discretion and confidence in client communications.

Responsibilities

Accounting & Financial Reporting

• Maintain ownership of general ledger activity across assigned client relationships, reviewing and approving invoices, preparing journal entries, and recording assets and liabilities to ensure accuracy, proper coding, and reporting integrity throughout the client
• Prepare monthly and quarterly financial statements, including income statements and balance sheets 
• Perform account reconciliations for bank and investment accounts, identifying and resolving discrepancies 
• Review and process invoices, disbursements, income, credit card activity and other transactions with accuracy and proper classification
• Maintain full-cycle bookkeeping for  real estate holdings and alternative investments.  Track and reconcile capital calls, contributions, distributions at the investment level and RE taxes, property expenses, income at the property level
• Support tax reporting processes, including 1099 NEC preparation, K-1 tracking & reconciliation, and coordination with external accountants 
• Manage payroll processing (ADP/Paychex), record related general ledger activity, and perform reconciliations to ensure payroll system data aligns with the general ledger for quarterly and year-end tax reporting; prepare documentation for workers’ compensation audits.

Client Relationship & Account Support

• Serve as a primary point of contact for assigned clients, communicating financial information clearly and responding to inquiries with accuracy, professionalism and discretion
• Support client onboarding, bill pay, and ongoing administrative activities 
• Coordinate with external advisors (tax, legal, investment, insurance) and vendors to ensure alignment and timely execution of client needs 
• Maintain accurate, organized, and up-to-date client records including financial, personal, property, insurance, and vendor documentation

Team Collaboration & Operations

• Partner with internal team members to ensure seamless service delivery and accurate financial reporting 
• Assist with process improvements and system updates to enhance accounting and reporting workflows, while identifying opportunities to introduce additional services to existing clients 
• Support ad hoc projects and ongoing operational initiatives
• Demonstrate exceptional integrity, transparency, professionalism, and sound judgment in all activities

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 3–7+ years of full charge bookkeeping or similar client accounting experience
• Strong  knowledge of general ledger accounting, financial reporting and account reconciliation
• Experience      working with complex entity structures, private investments, and consolidated reporting
• Proficiency in accounting and payroll systems (e.g., ADP, Paychex, Sage50, Quickbooks) and Microsoft Office tools (especially Excel). High level of accuracy and attention to detail ,with strong organizational and time management skills 
• Ability to manage multiple client relationships, deadlines, and competing priorities independently 
• Professional, discreet, and client-service oriented, with strong interpersonal and communication skills and a demonstrated ability to confidently engage high-net-worth clients and their advisors while maintaining strict confidentiality